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You are here: Home / Computers and Internet / Use Word/Tag Cloud Technology to Determine Your Resume Keywords

Use Word/Tag Cloud Technology to Determine Your Resume Keywords

By Victor M. Font Jr.
October 15, 201018 Comments

Search Engine Optimization (SEO) experts make a ton of money teaching people how to achieve a higher ranking in search results. It doesn’t matter if the results are from a Google search or for a jobs database for a position to which you just applied. They all promise to help you move to the top of the list. The problem with such promises is that there is only one slot at the top of any list. We all can’t be on top, but we can definitely improve in our rankings.

For example, if you search my full name in Google, “Victor M. Font Jr.,” I come up in the 1st through 4th and 7th places. If you search a partial variant of my name (i.e. “Victor Font”), I come up in the 4th and 9th positions. That’s not too bad considering most people don’t read past the first or second page of Google search results. In both examples, I am on the first page.

In this time of high unemployment and stiff competition for open positions, if my name came up in a recruiter’s search like it does on Google, I’d be pretty pleased. And I’m confident that you would be just as pleased with rankings like that in a recruiter’s candidate search, wouldn’t you? Of course you would and so would I.

Since I’ve been seeking my next role, I’ve received more spam from SEO experts promising to help me move to the top of search lists using a technique called “keyword optimization.” All of them ask for money to teach the technique or perform the task themselves to optimize your resume with the right keywords. Whatever you do, don’t buy into this service. It’s a bunch of malarkey that optimizing your resume keywords one time for a fee will consistently bring you to the top positions in a search result. In fact, it’s a pet peeve of mine that so many out there are willing to take advantage of the unemployed to line their own pockets with green. So I’m going to teach you one technique, that I use myself in this article. Best of all, you’re learning this for free!

To understand keyword optimization, it’s first important to recognize how jobs are posted and recruiters search for candidates. I’ve spent the better part of my IT career supporting Human Resources and HR systems including job posting and recruiting applications. I’ve also hired a lot of people over the years and the process is simple. As the hiring manager, I write the job descriptions and send them over to the HR talent acquisition team. A job board administrator modifies my job description to add the requisite HR, benefits and legal information and then posts the position on Dice or Monster.com. Then I wait.

The job is assigned to a talent acquisition specialist who is an expert at picking top talent to invite for interviews. But with hundreds, if not thousands of resumes competing for the eyes of this one talent acquisition specialist for this one job, how do you move yourself to or near the top of the list, especially since the recruiter is searching for resumes that match the keywords found in the job description? The answer is keyword optimization. To be effective, keyword optimization needs to be done for every job to which you apply. This means slightly changing your resume for every job to which you apply. It takes work, but it can produce results!

I know! You’ve probably spent a long time getting your resume just right so it speaks of your accomplishments, what you did and what your results were. And it took hours of wordsmithing to say exactly what you mean in your objective or professional summary so you can market yourself effectively. But do you know what? The computer you enter your details into when you apply for a position doesn’t care a hill of beans about the hard work you put into your resume. All it cares about is mapping the resume’s keywords to the job description. And when the talent acquisition specialist searches for resumes based on the job description’s keywords, if your resume matches, you get on the list. If your resume doesn’t match, you’ll probably never hear from the company again.

When you look at a job description, you can probably pick out a lot of keywords, many of which may already be on your resume. But how do you know what the right keywords are? How do you know that you’ve chosen the right keywords for your resume that match the major keywords of the job description. This is where Word or Tag Cloud analysis can help you dramatically. I’m not going to tell you what tool to use, but if you do a search in Google for “word cloud tools,” you’ll find a lot of them, many of them free.

The first thing to do is analyze the job description. In the following example, I’ve created a Word Cloud for the job description for a “Systems Administrator Level – 3” position posted on Dice.com.

 

WordCloud

 

Now let’s do the analysis part. Looking at the word cloud, what keywords jump out at you? The words that jump out at me are “system,” “installation,” “experience,” “administration," etc.. Why? The more important the keyword to the context of the job description, the larger its size in the word cloud. In fact, if you look closely you’ll notice the word “administration” appears in the cloud twice, once with a lower case “a” and once with an uppercase “A.” What I should have done was convert the entire job description to either upper or lower case so the word cloud tool would have analyzed each word only once. It would have produced much more accurate results.

If you were applying for this position and you were to create a word cloud of your resume, would the same keywords jump out at you? If not, they won’t match a computer search either. You won’t be on the top of the heap and may not even be called for an interview even though you may be the most eminently qualified individual to have applied for the position. Computer searches are cold hearted and never take the person into account.

Before you apply for the position, modify your resume so the keywords of the job description stand out in your resume. Wordsmith your accomplishments or summary objective. Make sure the keywords sound natural in the context in which you are using them. But whatever you do, don’t resort to a just creating a list of keywords anywhere on your resume so a computer will pick up on it. This is lazy and the talent acquisition specialists will recognize this.

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About Victor M. Font Jr.

Victor M. Font Jr. is an award winning author, entrepreneur, and Senior IT Executive. A Founding Board Member of the North Carolina Executive Roundtable, he has served on the Board of Advisors, of the North Carolina Technology Association, the International Institute of Business Analysis, Association of Information Technology Professionals, Toastmasters International, and the North Carolina Commission for Mental Health, Developmental Disabilities, and Substance Abuse Services. He is author of several books including The Ultimate Guide to the SDLC and Winning With WordPress Basics, and Cybersecurity.

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Comments

  1. Shalmali Bapat

    July 10, 2018 at 1:35 am

    Well thanks a lot for such a important article I didn’t knew before that using right keywords plays this much effect so from on wards I am going to use important keywords on my resume. Thank you for your help.

    Reply
  2. Aditi

    July 21, 2017 at 8:32 am

    Very nice and informative post thanks for sharing

    Reply
  3. Ramanathan S

    April 20, 2014 at 7:05 am

    The best way for keyword optimization in Resume is jobscan.co website. Jobscan.co gives good and suggestive keywords based on the job profile after checking it with the resume. Just enter your resume in the left box and job profile in the right box. It will give the missing keywords. bad wordings or phrases and gives match rate.

    Reply
  4. Logan Moulton

    January 19, 2012 at 1:42 pm

    I’m new to this word cloud thing – I love the idea but I’m just wondering what software is best for creating word clouds? What file extensions are appropriate? How are they distributed or published?

    Thanks for any help you can give me (or direct me to)!

    Reply
    • Victor Font

      January 19, 2012 at 2:36 pm

      The best place to start is http://www.wordle.net/.

      Reply
  5. Susie

    September 22, 2011 at 12:50 pm

    Thanks so much for your informative information, which took a vastly smaller amount of time than the person on the LinkedIn website to extract information from! I especially appreciate another’s comment on his “bargain price” to help us find jobs… ha ha… I don’t have a job, or else I would not be looking and broke, I say to the idiot. Plus, give me a break… I taught Kindergarten for 5 years and we are taught word clouds in order to teach our FIVE YEAR OLDS to read… a LITTLE insulting, wouldn’t you say! I use LinkedIn, but am not a “paying member”… why you may ask? I have been laid off 3 times in 3 years, so even putting gas in my auto is a BIG deal for me, kind of like the idiots who want hundreds to rewrite my resume. When I go to a job interview, I always have to time it where I still have the funds to put enough gas in my car to get to the interview. Give us all a break, Dude, don’t challenge my intellect by charging me to find a job with your ancient philosophy when you obviously are attempting to make a living on the underprivileged unemployed!

    Reply
  6. Gary Vonglis

    July 19, 2011 at 12:30 pm

    Very helpful. Really appreciate you sharing your insights. Quite an interesting game, this job search.

    Thank you

    Reply
  7. Upendra Topiwala

    January 12, 2011 at 12:14 pm

    Thanks Victor for this important advice. I was one of those people who paid for a service for the keyword optimization…and it did COST!. I will take your advice and put it into action.

    Many Thanks,

    Upendra Topiwala, PhD

    Reply
  8. Jim Tombs

    December 23, 2010 at 11:42 am

    This is so helpful! I feel like I’ve just seen inside the clock, and suddenly all the gears make sense. Thank you and best wishes on your job search

    Reply
  9. BrunoPierreGebarski

    November 19, 2010 at 8:03 am

    Victor, thank you for a very wise analysis of word cloud software and technology! It is amazing what is out there and how many are trying to make money out of it! I do appreciate your insight as well as your words of caution! Please keep on posting: Thank you! Bruno Pierre Gebarski

    Reply
  10. James Richardson

    November 12, 2010 at 7:16 pm

    Hi Victor,
    Thanks for sharing this. I will try this to customize my résumé for each position.

    Reply
  11. Beth

    October 29, 2010 at 12:59 pm

    Thanks for sharing this, Victor … very insightful information.

    1) Had the same question as Gabriel as to which part of the description and which part of your own resume to analyze. My thought would be to copy the description into a word doc and use the tool to convert it all to lower case and then do the same with my resume (I included my prof summary and my past jobs/accomplishments) and compare the two clouds;

    2) There are quite a few people out there trying to “sell” this out there (think I know the person Doug is referring too; they’ve developed quite a following and business from it). Nice that someone like yourself would share the information.

    Great post! : )

    Reply
  12. Gabriel Weinreb

    October 20, 2010 at 5:50 pm

    Hi Victor,

    Great insight! I have couple of questions though.

    1. Which part of job description should we analyze? I assume that the part where the company says how great they are, etc. and the part where they say about equal opportunity, third party things should not be included. Am I right?

    2. Do we need to analyze our Resumes as well and then compare the results? If yes, again, which part? For example, honors, awards, list of publication should be included or excluded?

    Thanks a lot again,

    Gabriel

    Reply
    • Victor Font

      October 20, 2010 at 9:08 pm

      1. You are correct on #1 Gabriel. You want to key in on job description and responsibilities.

      2. Yes, analyze your objective or summary and past accomplishments. The closer the results of your resume analysis is to the job description analysis, the better.

      Victor

      Reply
  13. Eric

    October 19, 2010 at 10:10 am

    Victor,

    Great advice, I really appreciate your insight.

    Regards,
    Eric

    Reply
  14. Doug

    October 18, 2010 at 11:56 am

    Thanks Victor. I was hit up recently by a spammer, actually one that is LinkedIn selling this “keyword optimization” service. I almost bought into. This person seemed very sincere and also mentioned he would help get my LinkedIn contacts up to 500+, etc. He did give me some food for thought, but I agree with you, he is taking advantage of the unemployed lining his pockets. I will take a look at these cloud tools and tweak my resume. Thanks for you help and advice!

    -Doug

    Reply
    • Shadul

      January 27, 2012 at 4:37 am

      Hey Doug,

      what is from the LinkedIn insider secrets webinar?

      Reply
  15. David

    October 15, 2010 at 12:42 pm

    Victor, very cool. Thanks for mentioning this.

    best, David

    Reply

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